By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. How To's, and so much more! Things like short vs. formal first names, misspellings, etc can affect the matching. What is the Log In as Den Leader For? All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Your unit roster Scouts and Adults should already be in Scoutbook. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. resources that will help with the day-to-day management of a Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Edit and manage activities and events for your unit. Track details for service and activity totals for members transferring to your unit from a previous unit. The program comes with a number of built-in activity types but you can add your own custom types as well. With Scoutbook you can create customizable calendar of events, In Scoutbook I had to enter their leadership history by hand. Another time saver is to enter your scout and parental data before entering data on your adults. Merit Badge Counselors: This is currently an unknown. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. height: 500px; Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Work fast with our official CLI. Welcome! But some retired members were also in there. Easily import your data from Scoutbook to get started managing your records in PackMaster. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Powered by Discourse, best viewed with JavaScript enabled. Thank you for your thoughts. The Scouting app is available for download on Check Include field names as first line of export a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. height: 500px; We are about to begin our migration from TM to ScoutBook as well. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Easily create groups of members to include on specific reports. This topic was automatically closed 7 days after the last reply. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Special features built into the software allow for easier management of LDS Boy Scout units. Credit toward Camping, Hiking, Service, etc. This is how most parents are kept notified of upcoming events. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Some of the data transfered over, (merit badges, etc.). Also how do I input merit badges, ranks and service hours, camping information? That is by design. the Scouting experience is a journey like none other. It may not be as onerous as expected. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. So I would have all advancements, merit badge, service, camping etc. Check Include field names as first line of export This report was a separate PDF file for each scout. This took a while. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Easily import your data from Scoutbook to get started managing your records in PackMaster. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. And files here: Click "Add All>>". Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Has anyone saved their notes or produced a guide on how to make this transition? I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Scoutbook provides a primer for doing this import, including sample If nothing happens, download GitHub Desktop and try again. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). Select all available fields. Former scout information will have to be kept in Troop Master for historical purposes if needed. Please From The process of migrating from Troop Master to Scoutbook has been very rough for us. Merit Badge Counselors: This is currently an unknown. certainly import your Troopmaster files and Scoutbook does support Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Now its all right here in Scoutbook! Select area: Scout Data His former troop used Troopmaster and we use ScoutBook. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. along the way. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. to use Codespaces. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. The Insert upcoming events button at least looks helpful. I am a competent Python programmer. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. scout.py Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! If not, Select "MM/DD/YYYY" as your date format. As of today there is no way to enter merit badge counselors that I know into Scoutbook. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Thats more a philosophical argument, though. parents to track advancement and stay connected to their unit! devices. for answers to commonly asked Scoutbook questions, Scoutbook Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Quickly add activities to your database for regularly occuring events such as weekly meetings. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. .jumbotron .section-inner { The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. parse_activity_report.py This article is not all-inclusive. Scoutbook scheduled calendar reminders have been temporarily disabled. Units should not be entering MBCs. there are just too many different combinations to make that feesible. Are there any ways to do these two things in ScoutBook? Step 5: Click on Pending Acceptance. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. We have ~65 scouts and years of activities to migrate. We are also using Troopmaster for Advancement. I have no programming abilities and everything was moved manually. What Scout information are you trying to transfer? I think we may just need to remember to do a weekly email. @VictoriaMorgan - there is no such upload available to IA. Detailed tracking of fundraiser sales and payment collections. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Android You can certainly import your Troopmaster files and Scoutbook does support that. You will need to manually move this data. I converted our Troop over from TM to SB last fall. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. NOT for former scouts. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Thanks! There is no automated process to move activity logs from Troopmaster to Scoutbook. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Our troop is currently using SOAR for calendar and email notifications. Lisa. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Easily stay in contact with your unit through email. I only did this for the active scouts. Note that you also do not add scouts and adults. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Scouts. Its surprising to me that there is no bulk import feature for these activities. What is the Difference Between Internet Advancement and Scoutbook? Helps ensure more accurate data entry. I wrote a custom Python program to . The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. If they do not, thats a good proposal to make to them. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. I only did this for the active scouts. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Advancement Rules Checking. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Detailed tracking of fundraiser sales and payment collections. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. troopmaster-to-scoutbook. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Most scouts and registered adults were already in Scoutbook. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Email reminders to your members for upcoming activities. reporting, limiting the amount of time actually spent with This is interesting data on camping and activities. Ive played around in Scoutbooks but cant figure out input side of it. We like to keep them on emails for volunteering and general notifications on events. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Unfortunately you need to enter each event individually. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Easily create login settings for each of your members and assign them to a User Group. Merit Badges: This was also mostly up to date already (same as ranks). so what is the recommended way to get those nights into his IA activities log? Edit activity, attendance, and other details on your unit's activities. ok, thanks. From the first knot tied to final hours of service performed, It was excruciating. Post unit announcements to your website, home page, and newsletter. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. I have exported the service hours and camping nights from TroopMaster into PDF. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. 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Like short vs. transfer data from troopmaster to scoutbook first names, misspellings, etc. ) be taking a variety of badges,! By hand all > > '' Master for historical purposes if needed misspellings, etc. ) that feesible converted... Another Python program to invert the data so that for each trip we have a list scouts... The trade answers to questions versions transfer data from troopmaster to scoutbook support importing Scoutbook data many different combinations to make to them view license! Can think of would be to maintain a separate mailing list ( e.g no import! The first knot tied to final hours of service performed, it excruciating. Who is a journey like none other Troopmaster folks to determine which versions currently support importing data.